Providing Purchase Order Numbers For Open Transactions

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After the buyer and seller have agreed to the terms of the transaction, the transaction moves to the Purchase Orders Pending window.

To view the transactions needing a PO number, log in with your user name and password, and then either select Purchase Orders from the Buy menu, or click the POs Pending line in the Message Center.

The Purchase Orders Pending window shows all the transactions that require the buyer to enter a Purchase Order number.

Searching for a Specific Line Item

To find a specific line item on the Purchase Orders Pending screen, you can search for information with the Find function located at the top of the screen or you can sort by column.

• To search for a particular line item, enter the word(s) or number(s) you wish to find and select the column from the drop-down list; then click the "go" button.
  

  The window refreshes and displays only the results of your search. To view all your postings again, click the line about POs Pending in the Message Center.

• To sort by column, click any column heading that looks like a hyperlink. For example, the Trans ID column can be sorted in ascending or descending order.

Working with Purchase Orders Pending

To complete a line item at the Purchase Orders Pending window, follow these steps:

1. Enter the Purchase Order number in the PO# field.
2. If you want to expedite this shipment, click the Expedite checkbox.
3. If you are canceling a transaction, omit steps 1 and 2 above; instead, select one of the cancel reasons from the drop-down list.
   
4. Enter comments. (Required if you select Cancel - Other from the Action list.)
5. When you have finished working with line items at the Purchase Orders Pending window, click the Submit button.
6. Pending window, click the Submit button.

The Transaction ID and PO number will remain visible at this screen until the Seller either enters a Waybill number, cancels the transaction, or lets the transaction autocancel after 7 calendar days.

If no action is taken on a transaction in the Purchase Orders Pending window, the transaction is autocanceled after seven calendar days.